Google Meet Integration

Overview

Connect Solatis with Google Meet to automatically record meetings, generate transcripts, extract action items, and create searchable meeting archives.

Setup

Connect Google Calendar

Step 1: Authorization

1. Integrations → Google Meet
2. Click "Connect Google Calendar"
3. Select Google account
4. Grant calendar access
5. Grant Meet recording permissions

Step 2: Configure Settings

• Select calendars to monitor
• Enable auto-recording
• Set transcription preferences
• Configure notification settings
• Choose who gets summaries

Features

Automatic Recording

Meeting Bot:

• Joins meetings automatically
• Introduces itself politely
• Records audio and video
• Leaves when meeting ends
• Processes transcript immediately

Trigger Methods:

1. Add "Record" to meeting title
2. Use specific calendar
3. Enable for all meetings
4. Manual start from Solatis

What Gets Recorded:

• All audio (all participants)
• Speaker identification
• Timestamp tracking
• Screen shares (optional)
• Chat messages (optional)

Transcription

Automatic Processing:

• Transcription starts post-meeting
• 95%+ accuracy for clear audio
• Speaker labeling
• Timestamp precision
• 50+ language support

Transcript Features:

• Searchable text
• Speaker identification
• Time-coded segments
• Highlight detection
• Action item extraction

Meeting Summaries

Auto-Generated:

• Executive summary (2-3 paragraphs)
• Key discussion points
• Decisions made
• Action items with owners
• Next steps
• Participant list

Delivery:

• Email to attendees
• Posted to calendar event
• Saved in Solatis
• Shared to Slack (if configured)

Action Item Extraction

Automatic Detection:

Meeting: Product Planning
Duration: 45 minutes

Action Items Detected:

1. Update pricing page
   - Mentioned by: Sarah at 00:12:30
   - Assigned to: Marketing team
   - Deadline: Next Friday
   - Context: New tier launch
   
2. Schedule customer interviews  
   - Mentioned by: Alice at 00:25:15
   - Assigned to: Product team
   - Deadline: End of month
   - Context: Feature validation

[Create Jira tickets] [Add to calendar] [Email assignees]

Calendar Integration

Meeting Intelligence

Pre-Meeting:

• Agenda suggestions
• Participant insights
• Related document links
• Previous meeting notes

Post-Meeting:

• Automatic minutes
• Action item reminders
• Follow-up scheduling
• Attendee feedback

Recurring Meetings

Tracking:

• Historical meeting archives
• Progress tracking
• Topic evolution
• Decision history
• Pattern analysis

Example:

Weekly Product Sync (12 meetings analyzed)

Trends:
- Meeting length: 30 → 45 min (increasing)
- Participants: Consistent core team
- Top topics: API development (8), hiring (5), budget (4)
- Action item completion: 78% avg
- Sentiment: Positive trend (65% → 82%)

Insights:
- API development dominating recent meetings
- Team growing (3 → 6 participants)
- Decision velocity increasing

Advanced Features

Meeting Search

Cross-Meeting Search:

When did we discuss pricing strategy?
What did John say about API timeline?
Find all mentions of customer feedback
Show decisions about Q4 roadmap

Results:

"pricing strategy" found in 7 meetings:

1. Product Planning - Oct 11 (00:15:30)
   Context: Competitive pricing analysis
   
2. Leadership Sync - Oct 8 (00:22:15)
   Context: Revenue strategy discussion
   
3. Marketing Review - Oct 3 (00:08:45)
   Context: Pricing page redesign
   
[View all] [Filter by date] [Filter by participant]

Sentiment Analysis

Meeting Dynamics:

• Overall sentiment
• Per-participant sentiment
• Topic-based sentiment
• Engagement levels
• Concern detection

Meeting Analytics

Metrics:

• Average meeting length
• Attendance patterns
• Speaking time distribution
• Topic frequency
• Decision count
• Action item tracking

Use Cases

Remote Teams

Benefits:

• Async meeting access
• Time zone flexibility
• No manual note-taking
• Easy onboarding
• Knowledge preservation

Customer Meetings

Client Success:

• Professional record keeping
• Accurate follow-ups
• Requirement documentation
• Relationship history
• Compliance tracking

Interview Recording

Hiring:

• Candidate evaluation
• Panel feedback
• Interview insights
• Compliance documentation
• Training material

Training Sessions

Education:

• Session recordings
• Training transcripts
• Q&A documentation
• Attendee reference
• Content reuse

Privacy & Compliance

Consent

Best Practices:

• Inform participants of recording
• Meeting bot introduces itself
• Compliance with local laws
• Opt-out mechanisms
• Clear policies

Legal Considerations:

• Two-party consent states
• GDPR requirements
• Data retention policies
• Access controls
• Export capabilities

Security

Data Protection:

• Encrypted storage
• Access controls
• Audit logs
• Retention policies
• Secure sharing

Integration with Other Tools

Jira/Asana

Task Creation:

• Auto-create tickets from action items
• Link to meeting context
• Assign to team members
• Set due dates
• Track completion

Slack

Notifications:

• Meeting summary posted
• Action item reminders
• Recording available
• Key decision alerts

CRM Systems

Customer Tracking:

• Link meetings to accounts
• Update customer records
• Track interactions
• Sales pipeline updates

Best Practices

Meeting Preparation:

• Share agenda in advance
• Invite recording bot
• Test audio quality
• Set clear objectives
• Designate time keeper

During Meeting:

• State action items clearly
• Mention names when assigning
• Summarize key decisions
• Speak clearly
• Avoid cross-talk

After Meeting:

• Review transcript
• Verify action items
• Correct any errors
• Share with team
• Follow up on tasks

Troubleshooting

Bot Didn't Join:

• Check calendar authorization
• Verify "Record" in title/settings
• Check meeting visibility
• Ensure not maxed participants
• Try manual trigger

Poor Transcript Quality:

• Check audio quality
• Verify microphone used
• Reduce background noise
• Speak clearly
• Re-process if needed

Missing Action Items:

• Explicitly state action items
• Include names and deadlines
• Review and add manually
• Adjust detection settings

Next Steps

• Chat with Transcriber - Analyze meetings
• Video Summarizer - Meeting summaries
• Slack Integration - Team collaboration
• Task Automation - Workflow automation

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Last Updated: October 11, 2025